University of California - San Diego #92540 Accounts Payable Manager in San Diego, California
#92540 Accounts Payable Manager
Filing Deadline: Wed 3/28/2018
UCSD Layoff from Career Appointment: Apply by 3/19/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Join our team of professionals who share a passion for creating value through innovation and collaboration. Business and Financial Services (BFS) includes multiple units organized as an integrated procure-to-pay strategic operation. Providing the campus with procurement, fulfillment, and payment solutions for goods and services, Integrated Procure-to-Pay Solutions (IPPS) supports UC San Diego's mission to transform California and the world as a student-centered, research-focused, service-oriented public university.
Incumbent serves as Accounts Payable Manager in Disbursements & Travel ---a division of Integrated Procure-to-Pay Solutions (IPPS) housed within Business and Financial Services (BFS). This position is accountable for managing the accurate and timely payment of a high volume and diverse population of paper, electronic, and cXML invoices. Oversees the validation of invoices with the authorizing purchase orders/contract ranging from day-to-day goods and services to complex foreign, equipment, service agreements, and sub-contracts for a comprehensive category of procurement methods. Independently analyzes problems, recommends solutions, and provides guidance to the staff so that payment can be issued and conversely to prevent payment on unauthorized purchases; resolves invoice discrepancies and issues attributed to regulatory and agency requirements. Assesses and interprets complicated policy typically from UC Accounting Manual and Business Finance Bulletin issuances and federal and state agency regulations and prepares campus policy and procedure. Ensures compliance with AP industry standards and adoption of evolving technological changes. Responsible for maintaining effective controls, assists with the development and review of metrics and key performance indicators, facilitates communication between senior management, process partners, suppliers, and customers. Provides essential analytical skills to the division, participates on the Disbursements & Travel Leadership Team (DTLT) planning and fulfilling initiatives to attain strategic objectives.
Responsible for planning and managing electronic invoicing and Virtual Card campaigns. Negotiates and communicates UC San Diego's payment strategy by promoting electronic invoicing and preferred payment methods to both internal and external clients.
Incumbent supervises a team of career employees responsible for the daily administration of Accounts Payable operations. Directs subordinates to complete assignments using established guidelines, procedures, and policies
Bachelor's degree in related area and / or equivalent experience / training.
Experience managing revenue generating payment methods with a focus on meeting monthly revenue goals. Preferably Virtual Card payment products. Experience should include marketing and promotion
Thorough knowledge of financial data management, processes, policies & procedures and reporting systems.
Strong proficiency in the use of spreadsheet and database software.
Strong analytical skills, service orientation, verbal and written communication skills.
Knowledge of accounting standards, audit principles and ability to coordinate activities: analysis of complex accounting data, interpreting the results and implementing procedures to reduce errors/mitigate risk.
Demonstrated leadership and supervisory skills to provide guidance, coaching and mentoring to professional and support staff.
Experience with Accounts Payable, Banking or Account Receivables. Experience promoting preferred invoicing and payment methods.
Bachelor's degree with a major in business administration or a similar field and 7 years’ experience in a professional working environment with similar functions relating to Accounts Payable, Accounts Receivable, Banking or an equivalent combination of education and experience.
Working knowledge of UC/UCSD policy and procedure for purchase orders/contracts and appropriate payment methods for a wide range of goods and services including equipment, service agreements, and sub-contracts.
- Job offer is contingent upon satisfactory clearance based on Background Check results.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
FINANCIAL SVC ANL 3
BFS: IPPS - Disbursements & Tr
Hiring Salary Range
$53,600.00 - $68,100 / Year
Days, 8 hrs/day, Mon-Fri