Wyndham Worldwide Administrative Assistant - Harbour Lights in San Diego, California

Administrative Assistant - Harbour Lights


Job Summary:

  • Coordinate and administer conference calls, meetings and scheduled appointments for Executive Team.

  • Responsible for processing resort payroll on a weekly basis.

  • Administer all Time Off requests, calendars and contact lists for Management Department.

  • Assist Executive Team with travel schedules and arrangements as needed.

  • Complete monthly travel expense reports and submit to Corporate for payment.

  • Track and ensure board meetings scheduling/communication with all board members and association HOA.

  • Responsible for Petty Cash bank for accounting as needed. Able to handle numerous cash transactions with accuracy.

  • Able to assist in development and calculations for annual budgets.

  • Track all guest complaints/response letters from Executive Office.

  • Order uniforms for all departments.

  • Order and stock service recovery items for Guest Services such as wine baskets, spa baskets, Ethel M chocolates, etc.

  • Order and proof printed materials for Guest Services and other departments as needed.

  • Coordinate the transfer of information between departments when necessary (i.e. creating property newsletters or updating company information boards).

  • Identify and interact with internal vendors such as information Technology etc. for system problems or other issues.

  • Establish and maintain good working relationships with outside vendors.


  • High school diploma or equivalent.

  • 3-5 years Administrative Assistant experience in a resort setting preferred.

  • Basic typing and computer skills: Microsoft Word, Excel, PowerPoint, and Outlook.

  • Must maintain a professional appearance and a cordial attitude towards all guests and staff members.

  • Able to handle the stress of high customer demand in a hospitality environment.

  • Must be people oriented and able to work independently or with others as needed.

  • Musty be able to easily and frequently change from one activity to another.

WVO is a drug-free workplace and may require a background check and drug test prior to employment.

Job: Hotel/Resort Operations

Primary Location: United States of America- California-San Diego

Employee Status: Regular

Schedule: Full-time

Organization: WVO - Resort Management

Job Posting: Mar 12, 2018, 3:47:01 PM

Requisition ID: 1803844

Equal Opportunity Wyndham Worldwide fosters a work environment in which all individuals are treated with respect and dignity. We are an equal opportunity employer and do not discriminate either directly or indirectly against employees or prospective employees on the basis of race, color, religion, sex, sexual preference/orientation, citizenship, marital status, veteran status, national origin, age or disability, or against any other protection established by applicable law or regulation. We will make reasonable accommodations for eligible disabled applicants and employees in compliance with applicable laws and regulations. We are committed to actions and policies to assure fair employment, including equal treatment in hiring, promotion, training, compensation, termination and disciplinary action and will not tolerate unlawful discrimination either directly or indirectly by our employees or agents.